📌 Key information
All participants are speakers: they can enable their microphone, camera and share their screen.
Recommended number of participants: max. ~20 for a good quality experience, but up to 55 potential participants.
Maximum duration: 6 hours
No replay available
Access to the session: open 5 minutes before the start and cuts off 5 minutes after the indicated end time.
➕ Add a videoconference session
Go to the Program tab from the event back office.
Click on + Add a session, fill in:
3. Fill in the essential fields :
Session name & Session type
Date, start time, duration and your speakers
4. Live type : select Videoconference
Specific settings
All registrants will automatically have a speaker role
No individual role configuration is required
The format does not support replay, nor differentiated moderation
Limit the number of registrations
To ensure smooth interactions, it is strongly recommended to limit the number of registrants :
Open the session settings
Go to the Registration tab
Set a maximum participant quota
This will prevent overcrowded sessions and maintain optimal audio/video quality.
Interface and user experience - Speaker Guide
Participants join the session by clicking on Participate, from their personal space or the central module.
All registrants are able to speak, share their screen or interact with others.
Once in the room, the videoconference starts as soon as several participants are connected.
The session ends automatically when the last participant leaves the session.
Save your changes
Once the session is configured (title, schedule, speakers, type...), click Save. It will then appear in your list of sessions.
💡 Best practices
Clearly inform participants that everyone will have access to the microphone and camera.
Provide speaking guidelines to avoid interruptions.
If necessary, choose a webinar for larger audiences or a stream for a one-way broadcast.