Activation and Configuration
To enable Universal Meetings, follow these steps:
1. Enabling the feature: Go to the Networking section then Meeting Scheduling in your Features to enable this option.
Settings in the Engagement Section: Go to the Engagement section of the Eventmaker platform and check the Enable meetings box.
Defining the Rules: Configure the networking rules, set by population. By default, no population is allowed to request meetings with another participant.
Configuration of Meeting Locations
You can choose whether Universal Meetings will take place in-person, virtually, or both. As an organizer, you determine the allowed types of meetings and the available locations.
Note that a person can have multiple meetings in the same time slot if you wish; this prevents the slot from being blocked.
Meeting Notifications
You can enable meeting notifications. These can be sent by SMS or by email for each request, cancellation, or modification of one of your slots.
Default Meeting Schedule
Configure the default Meeting Schedule for all participants. You can also assign a common schedule to an entire category, which allows you to create different schedules from one category to another.
- Participant List Pages: Allows participants to access other participants' detailed profiles to request a meeting.
- Live Meeting Page: (If applicable) For virtual meetings, configure a dedicated page for live sessions.
Participant Meeting Booking
Registered and logged-in participants can:
- Access the participant directory to choose a contact.
- Select the date, time, subject, type and location of the meeting.
- Manage their availability
- Accept or decline meetings and modify their location
Exhibitors can even change the contact person for a meeting to assign it to someone on their team.
💡 To go further
Feel free to add Buttons sections on configured web pages to facilitate the user journey, for example, to quickly redirect users to manage their meetings from their availability and vice versa.