Auto-registration, automations & check-in rules
Eventmaker now offers several mechanisms to automate and streamline participant check-in according to different contexts:
live access without prior registration,
automatic creation of check-ins via automations,
advanced rules to manage linked events or external sources.
This guide presents all of these features in a unified manner.
1. Live Access: auto-registration at check-in
In the settings of a Live access point, a new option is available:
Auto-register guest on check-in
(Automatic registration at check-in)
When this option is enabled and that:
the access point is free,
the access point has a unlimited capacity,
👉 Eventmaker automatically displays an "Access the live" button to the participant without asking them to register for the session beforehand.
Objective: Simplify access to live content, reduce friction, avoid the registration step.
2. Automation: automatic creation of a check-in
A new action is now available in the Automations module:
Create a check-in (Créer un check-in)
This action allows you to automatically create a check-in when a condition is met (ex. registration, manual addition, import…).
Action settings:
Guest → the participant to check in
Check-in point → the relevant access point
Access type →
physical (scan or physical presence)
virtual (live access, digital participation)
Usage example
When a participant registers on-site via a dedicated form → automatically create their entry check-in.
When a participant completes an online step → generate a virtual check-in.
Automatic synchronization between a third-party tool and Eventmaker.
This feature enables advanced scenarios without manual intervention.
3. Advanced check-in rules (multi-events & external sources)
Some organizations need to handle check-ins coming from:
another Eventmaker event,
an external solution (another platform, ticketing, CRM…).
Check-in rules enable this management.
3.1 Case 1: Two linked Eventmaker events
🎯 Objective: when a participant is scanned at event A, they must be created and checked in automatically in event B.
Typical example:
You organize two simultaneous events (ex: Eurofa and Eurofi) and want automatic synchronization.
Configuration:
Go to Check-in points → Check-in rules
In Extract the participant from another event, choose the source event
→ Example: select Eurofi as the source for EurofaLink the categories together
→ Ex: VIP Eurofi → VIP EurofaSave via Validate
Result:
✔ If a participant scanned at event B does not exist at A, they are created instantly and their check-in is recorded.
3.2 Case 2: Automatic creation from an external platform
🎯 Objective: when a badge from an external system is scanned on Eventmaker, the participant is created and checked in automatically.
Commonly used when:
badges originate from an external ticketing system,
invitations/tickets were generated outside Eventmaker,
you want a completely seamless check-in at the entrance.
Configuration:
Go to Check-in points → Check-in rules
In Create a participant at check-in, define the unique string present on external badges (ex: QR code prefix)
Link the categories together
Save via Validate
Result:
✔ The scan immediately creates a participant + records a check-in.
✔ No intermediate step is required. Set up check-in rules